In 2024, Advanced Recording Strategies for Effective PPT Dissemination

Advanced Recording Strategies for Effective PPT Dissemination

A PowerPoint presentation is a series of slides used to organize and share information. Microsoft’s PowerPoint program for Windows comes with various customization options for creating a presentation. In addition to text, you can place images, tables, charts, videos, links, and other types of content in your PowerPoint presentation to really make it pop.

There have been complaints from PowerPoint users about not being able to have direct access to the full detail of the presentation after presenting. One of the most prominent problems is that users want to jot things down, and at the same time, they want to pay full attention to the presenter especially when the presentation is on ‘how to’. There is a tendency to miss little vital information. Also, those who miss presentations on PowerPoint have no hope of getting the presentation in detail.

Fortunately, there is a solution to the problem. Recording PowerPoint as a video is possible. It is an interesting and helpful idea that could help users go over the whole presentation and get the information as though the PowerPoint presentation is still live. The only difference will be the time at which they watched the presentation.

This article will:

Educate you on how to record PowerPoint presentations with video and audio, in a step-by-step approach.
Show you the benefits of recording PowerPoint presentations.
Teach you the advantages and disadvantages of using PowerPoint presentations with video and audio
Recommend a third-party tool to record PowerPoint presentations.

Part I. When you will need to record a PowerPoint?

There are almost 35 million PowerPoint presentations delivered daily.

PowerPoint slides are the preferred method of delivering supplementary information that enables audiences to comprehend and relate to the concepts and ideas delivered in presentations, whether in classrooms or boardrooms. Presentations can take several forms, including

Training and tutorials
Business and sales presentations
Executive communications
Product demos
Educational lectures
Student assignments
And more…

But after they are delivered, what happens to all of those PowerPoint slides? Depending on the content and target audience, a select few will be shared or preserved, either publicly on SlideShare or privately on SharePoint.

In most cases, PowerPoint slides on their own, without the corresponding presentation — are incomplete and don’t do the best job of communicating the concepts from the actual presentation. Those ahead of the curve should be to share and archive recordings of their full presentations.

Part II. How to record a PowerPoint presentation with video and audio

You can record a presentation in real-time as you present, or do it in advance to leverage the flipped model or make your presentation available on-demand.

While there are several ways to record a presentation, this is one of the easiest ways to record a high-quality presentation in PowerPoint with audio and video.

Step1 Prepare Your PowerPoint Slides and Talking Points

Before recording your presentation, ensure your slides are organized correctly and error-free. The function of your PowerPoint presentation is to act as a visual aid for the information you’re presenting, not to present all your information for you. Don’t put too much info on your slides so you won’t be tempted to read directly from them.

The image below shows how your screen will look when your presentation is ready.

Step2 Select Your Audio and Video Sources

You can record video, audio, or just your slide show directly within the Microsoft PowerPoint program. After you’ve opened PowerPoint, select “Recording” from the top navigation bar. This will open a new navigation bar with “Record Slide Show” and “Screen Recording” options.

If you just want to record your slideshow without adding audio or video, you would select “Record Slide Show”. Choosing “Screen Recording” will let you capture your slideshow while at the same time recording audio from your computer and any video on your computer screen.

Note: you can start recording from the beginning or you choose a current slide to start recording from.

Step3 Open Your PowerPoint Slides and Capture the Screen

Choose “Screen Recording,” and you’ll be given the opportunity to select the area on your screen you want to capture. Adjust the red box to fit your Powerpoint presentation. Once you have the box where you want it, you’re ready to record!

Step4 Press Record And Start Presenting

Make sure the “Audio” button appears gray before you hit the record button. Once you hit record, you’ll begin capturing everything in the area you’ve selected, and any audio picked up by your computer’s mic.

If you prefer, you can skip recording audio during this step and add it later. Use the “Audio” option from the PowerPoint navigation if you’re trying to find out how to record PowerPoint presentations with audio you’ve already recorded.

Step5 Export the video: to achieve this, follow the steps below

Navigate to File, click Export, and choose to Create a Video
Select the resolution
Set timing parameters or use recorded timings and narration
Click on Create Video
Choose Save as Type and select between MPEG-4 or Windows Media Video

Pros and Cons of Using PowerPoint to Record Your Presentation

Consequently, using PowerPoint to record your presentation has some advantages and disadvantages.

Pros

Easy to create with free resources
Works great for doing web-based tutorials
Works great for step-by-step explanations
Create homework help, how-to’s, problem/solution videos, and visual presentations that mark up on the screen
you can both create the presentation within the program and convert it into a video on the spot

Cons

PowerPoint isn’t a video editing tool. You are severely limited in terms of what you can do with the video you create from your PPT
The videos created through PowerPoint are bland. They aren’t of high quality
PowerPoint can’t realize recording yourself speaking in the presentation video

Part III. What is the Best Way to Record Your PowerPoint?

Videos are quickly becoming an integral part of every business’s marketing strategy. Whether you’re a startup, an enterprise, a medium-sized business, or a solo entrepreneur, you need to use videos to attract as much traffic to your website as possible. The same goes for influencers and bloggers—videos beat any other type of content when it comes to user engagement.

Filmora is a powerful video maker including both a screen recorder and a video editor. After running the software, you can start by recording a clip or importing any other video clips directly to the video editor. Filmora is the best third-party tool to record PowerPoint presentations. It comes with the following advantage over all other software

It records your computer screen as well as webcam simultaneously
It enables you to record fast-moving games with HD quality
Edit your clips easily with a wide range of tools
Fully compatible with Windows 10, Windows 8/8.1, and Windows 7
Export the recordings to various formats, such as MP4, MOV, AVI, etc.

Step-by-Step Guide about How to Use Filmora to Record Presentation With Audio and Video

Undoubtedly, using Filmora as a tool to record your presentation is easy and simple to use. It comes with a lot of advantages over other tools.

With Filmora, a powerful yet easy-to-use online video editor, you can create stunning videos from your presentations in minutes! We’ll walk you through the whole process to show you how easy it is to create breathtaking videos from presentations with Filmora.

Step1 Download and Install Wondershare Filmora

Downloading it is very easy. You can launch it immediately from your desktop once the downloading, installing, and updating processes are complete. Wondershare Filmora has two methods for creating a slideshow video as one of its specialties: importing your media files and recording your screen presentation.

(下载页 - Try it free)

Free Download For Win 7 or later(64-bit)

Free Download For macOS 10.14 or later

Step2 Start Recording the PowerPoint Presentation With Audio

You don’t need to have any prior knowledge to complete the settings in the next step. To do that, just click the New Recording button and turn on the Webcam and microphone settings in the recording interface.

Step3 Edit Your Presentation Video

From video catching to video altering, this product from Wondershare is the hub of vital and significant editing features you would require in your video project as per your expectations. The Wondershare Filmora video editor contains a ton of built-in tools that may be used in video projects, and it works well with simple frameworks.

Step4 Exporting the Video

After finishing the informational video’s creation and editing, you may now save it for social media sharing. Filmora enables embedded sharing platforms like YouTube on the go. The file can be saved in the format as; MP4, WMV, AVI, MOV, GIF, or MP3.

You can watch it here to have a detailed understanding of how to use Filmora to record presentations with audio and video .

Frequently Asked Questions

1. Is the PowerPoint recording function only supported on desktops?

No, you can also record PowerPoint presentations on smartphones, iPad, Macs, and tablets. The only difference between any of the aforementioned devices and a PPT presentation recording is perhaps in the convenience of recording and video quality.

2. How can I record PPT as video on an iPad or smartphone?

For Android phones: follow the steps below:

Open PowerPoint Presentation On Your Android Device – You can open PowerPoint presentations on Android using a variety of apps. A few apps for reading PowerPoint files on Android are listed below:
- Office Mobile For Office 365 (Official Microsoft App for Android)
- QuickOffice Pro (Free Google App with Google Drive Support)
- Presentations Mobile (For Viewing PowerPoint Presentations with Animations)
Launch Presentation Slide Show And Screen Recording App – in this next step, open a screen recording software for Android and play your presentation in slideshow mode. Try any screen recording app which supports recording screencasts on both rooted and unrooted Android smartphones to capture your video presentation. Since the majority of Android screen recording apps require root access, this software is especially helpful for those who have unrooted devices.

Conclusion

Directly recording a PowerPoint presentation is simple, although not all program versions offer this feature. If you wish to record PowerPoint presentations, but your version of PowerPoint doesn’t offer this option, you could think about using a screen recording program like Filmora. With Filmora, it is very easy to use, and you can do a lot of editing on it.

Free Download For Win 7 or later(64-bit)

Free Download For macOS 10.14 or later

Step3 Open Your PowerPoint Slides and Capture the Screen